Business Central Recurring Journals
Microsoft Dynamics 365 Business Central allows businesses to create recurring journals for transactions that happen regularly, such as monthly rent, depreciation, or recurring expenses. Recurring journals help automate these entries, ensuring consistency and saving time.
Scenario: Setting Up Recurring Journals
- Monthly Rent Payment
- Monthly Depreciation
- Monthly Utility Bills
- Salaries
Steps to Create Recurring Journals in Business Central
Step 1: Open Recurring General Journal
- Navigate to Finance.
- Select Recurring General Journal.
Step 2: Create a New Recurring Journal Line
- In the Recurring General Journal, select New to create a new recurring journal line.
Example 1: Monthly Rent Payment
- Recurring Method: Fixed
- Recurring Frequency: 1M (1 Month)
- Posting Date: [Start Date]
- Document Type: Payment
- Account Type: G/L Account
- Account No.: [Rent Expense Account]
- Description: Monthly Rent Payment
- Amount: ₹15,000
- Bal. Account Type: G/L Account
- Bal. Account No.: [Bank Account]
Journal Entry
| Particulars | Debit (₹) | Credit (₹) |
|---|
| Rent Expense A/c | 15,000 | |
| To Cash/Bank A/c | | 15,000 |
| (Being monthly rent payment) | | |
Example 2: Monthly Depreciation
- Recurring Method: Fixed
- Recurring Frequency: 1M (1 Month)
- Posting Date: [Start Date]
- Document Type: Depreciation
- Account Type: G/L Account
- Account No.: [Depreciation Expense Account]
- Description: Monthly Depreciation
- Amount: ₹10,000
- Bal. Account Type: G/L Account
- Bal. Account No.: [Accumulated Depreciation Account]
Journal Entry
| Particulars | Debit (₹) | Credit (₹) |
|---|
| Depreciation Expense A/c | 10,000 | |
| To Accumulated Depreciation A/c | | 10,000 |
| (Being monthly depreciation) | | |
Example 3: Monthly Utility Bills
- Recurring Method: Fixed
- Recurring Frequency: 1M (1 Month)
- Posting Date: [Start Date]
- Document Type: Payment
- Account Type: G/L Account
- Account No.: [Utilities Expense Account]
- Description: Monthly Utility Bills
- Amount: ₹8,000
- Bal. Account Type: G/L Account
- Bal. Account No.: [Bank Account]
Journal Entry
| Particulars | Debit (₹) | Credit (₹) |
|---|
| Utilities Expense A/c | 8,000 | |
| To Cash/Bank A/c | | 8,000 |
| (Being monthly utility bills payment) | | |
Example 4: Monthly Salaries
- Recurring Method: Fixed
- Recurring Frequency: 1M (1 Month)
- Posting Date: [Start Date]
- Document Type: Payment
- Account Type: G/L Account
- Account No.: [Salaries Expense Account]
- Description: Monthly Salaries
- Amount: ₹25,000
- Bal. Account Type: G/L Account
- Bal. Account No.: [Bank Account]
Journal Entry
| Particulars | Debit (₹) | Credit (₹) |
|---|
| Salaries Expense A/c | 25,000 | |
| To Cash/Bank A/c | | 25,000 |
| (Being monthly salaries payment) | | |
Detailed Example:
Example 5: Monthly Insurance Premium
- Recurring Method: Fixed
- Recurring Frequency: 1M (1 Month)
- Posting Date: [Start Date]
- Document Type: Payment
- Account Type: G/L Account
- Account No.: [Insurance Expense Account]
- Description: Monthly Insurance Premium
- Amount: ₹5,000
- Bal. Account Type: G/L Account
- Bal. Account No.: [Bank Account]
Journal Entry
| Particulars | Debit (₹) | Credit (₹) |
|---|
| Insurance Expense A/c | 5,000 | |
| To Cash/Bank A/c | | 5,000 |
| (Being monthly insurance premium payment) | | |
